Entry Procedures for Researchers & Business Visitors

Standard Entry Procedures (Same-Day Application)

Except for buildings designated for visitors, the entrances to buildings on the Mitaka Campus are locked. If you need to enter a locked building, such as to visit a laboratory, please obtain an entry card at the security office (Visitor Reception) located immediately inside the main gate.

• Fill out the provided “Visitor Registration Form,” present valid identification ^{(Note 1)}, and receive your access card.
• If visiting as a group, only the representative needs to fill out the form, but identification must be presented for all members.
• Visitors arriving by car should obtain a “Temporary Parking Permit” at the security office.

Handling of Admission Cards

• Please wear the lanyard containing your access card around your neck.
• When entering each building, hold your access card over the card reader at the entrance to gain entry.
• No card operation is required when exiting buildings. Unlock the door manually to exit (methods include push-button unlocking or thumb-turn locks). Always carry your access card and use it each time you enter. “Bringing others in” is prohibited.
• When leaving, be sure to return your access card and lanyard to the security office.
• If the access card is not returned, it will be deactivated (Note 2).
• Even if entering consecutively, the access card loan procedure must be completed daily.

Admission card rental hours

For entry outside weekday hours (7:30 AM to 9:00 PM), including nights, weekends, and holidays, please use the pre-approval access card loan system arranged by your contact person at the destination.

Standard Entry Procedures (Same-Day Application)

For events such as research presentations or seminars where a large number of visitors are expected, the host can submit an advance application. This allows visitors to receive their access cards at the security office without filling out a “Visitor Registration Form.” However, a list of all attendees must be submitted at the time of application, and identification must be presented when collecting the access cards.

The application deadline is 5:00 PM on the day before the visit. Please inquire with the host for details.

Long-term admission card rental application

If you require access for an extended period (generally one month or longer), the host department representative must apply in advance to the Facilities Section to obtain a long-term access card. The application requires approval from the head of the host department (e.g., project leader) and, for graduate and undergraduate students, approval from the academic advisor (or the host department staff member if the advisor is not a university employee). For details, please consult the host department representative.

Special Application

For events where staff can provide constant escort, or for research presentations, seminars, and other gatherings expected to attract numerous visitors, staff may submit an “Application for Special Admission Procedures” in advance. This allows visitors to enter the building without undergoing admission procedures at the security office. The application deadline is 5:00 PM on the day before the visit. For details, please inquire with the host coordinator.

^{(Note 1)} Please bring one of the following forms of identification:

^{(Note 2)} If you have mistakenly taken the Access Card home Please contact the General Affairs Section of Facilities Division (0422-34-3933), and return the Access Card directly to the guard house or send via post to the following address:

Access Cards that are taken home will be invalidated and will not be able to be reused